HomeReceipt

Receipt voucher or receipt entry in tally ERP 9

Like Tweet Pin it Share Share Email

Before knowing receipt entry in tally whe should know what is a receipt?.As such  sale , receipt is equally important in a business. We use receipt when someone pay us a certain some of money towards the consideration of sale, service or any other repayment & Payments like loan ,advances etc. In such cases we issue a printed receipt as an acknowledgment of money receipt. Receipt is a legal document that we received cash, cheque from other party. Let’s start entering receipt voucher in Tally ERP 9.

Receipt Entry or Receipt Voucher

Today we are going to learn receipt voucher or receipt entry in tally erp 9. To record all receipt in to cash or bank account is the purpose receipt voucher in tally.

Based on the nature, we can classify the receipt transactions in to two.

Learn: Bill generated in used and receipt in INR

What is a Cash receipt?

A cash receipt is the one, when transaction is settled through cash or money receiving through cash, for example,

  • Cash brought by Rajeev as capital Rs 100000.00
  • Cash received from Asia pacific Rs 15000.00
  • Advance repaid by Mr X
  • Loan amount repaid by Mr Y

The above four are the examples of cash receipt

What is a Bank receipt?

 Bank receipt are the amount received  through bank using instruments like check, DD, online transfer like NEFT,RTGS etc.

When receiving a check or DD, we will deposit this into our bank account, bank credit the money in our account after collecting this money from drawer’s bank. Online transfer is the fastest way of bank transactions.

Examples of the banking receipt transactions.

  • Amount transferred through NEFT ( National electronic fund transfer) Rs 50000.00 by Ambuja cements to our SBI A/c  # 651
  • Check no 546845 received Rs 1000 on account of Commission.
  • Loan disbursement by TATA Finance vice cheque no 963654 rs 1 Crore.

Read this: How to enter contra entry in tally erp 9

How to enter receipt voucher in Tally ERP 9

Let’s consider some of the above example for receipt entry.To enter cash receipt transactions

Recommended reading : How to enter a voucher in tally erp 9

Go to  Gateway of Tally>>Accounting voucher

To access receipt voucher Press F6 Shortcut key or click on F6 Receipt button on the right button panel.

recipt button

Now we are in receipt voucher entry screen

receipt-voucher

Receipt voucher entry in single entry mode

We are going to enter the transaction given in the above example the first two transactions will be entering in single entry voucher mode .

  • Cash brought by Rajeev as capital Rs 100000.00
  • Cash received from Asia pacific Rs 15000.00

Activate single entry mode

The image shown above is the single entry mode of receipt voucher.If this is not your case you can activate the single entry mode by Clicking F12 Configure button from your keyboard or on the right button panel of Tally ERP 9.

Now you are in a receipt voucher configuration screen. Enable the option

Use Single entry mode for payment/receipt/contra vouchers: Yes

Receipt configuration

Recommend Read: Single entry and double entry voucher in Tally

  • Cash brought by Rajeev as capital Rs 100000.00

The journal entry for the transaction is

 Journal
Date Particulars Ledger Folio( LF ) Debit Amount Credit Amount
1/9/2012 Cash………Dr 100000.00
To ; Capital 100000
(Cash brought as capital by rajeev)

 

Debit– cash –  because, cash coming in to business (debit what comes in)

Credit– Rajeev’s capital – as the liability increases.

Learn : Journalising examples

Cash Receipt  Entry

Now let’s enter this cash receipt in tally, change the date by pressing F2 shortcut key or click on date button if required.

In tally receipt voucher single entry mode the debit should be always on top just after Account Field

debit-here

  • Here cash is the debit aspect;
  • press enter to move on to the next filed,  Particulars select Rajeev’s capital which is the credit aspects.
  • Type the amount of receipt here it is 100000
  • Enter narration in the narration field. The final screen looks like this.

capital recipt

Press Enter key or Use short cut key Ctrl+A  or use Y from keyboard to accept and save the voucher.

The second transaction is a cash receipt from debtor.

Cash received from Asia pacific Rs 15000.00. The journal entry is

 Journal
Date Particulars Ledger Folio( LF ) Debit Amount Credit Amount
1/9/2012 Cash………Dr 15000.00
To ; Asia Pacific 15000
(Cash received from Asia Pacific towards the settlement of bill)

 

Debit-cash because cash is coming in to the business (debit what comes in)

Credit– the giver Asia pacific (credit the giver).Follow the same procedure explained in the first example.The completed receipt voucher will look like this.

receipt-voucher-debtor

Receipt voucher in double entry mode

Now you know how to make a receipt voucher in double entry mode. To do this click on F12 Configure button.and de-activate the option.

Use Single entry mode for payment/receipt/contra vouchers: No

The Voucher double entry receipt voucher screen will look like below image, there is a slight change in the screen.You can have a look and compare both the voucher screens.

A typical double entry receipt screen

Bank Receipt entry In Tally ERP

Lets enter the following example receipt transactions

  • Amount transferred through NEFT Rs 50000.00 by  Ambuja cements to our SBI A/c  # 651

The journal entry for the same is

 Journal
Date Particulars Ledger Folio( LF ) Debit Amount Credit Amount
1/9/2012 SBI A/c # 651 ……..Dr 50000.00
To ; Ambuja Cements 50000
(Cheque received from Ambuja cement )

 

The above transaction is a bank transaction, let’s say it bank receipt, here the money is transferring through an electronic medium called National electronic fund transfer.

  • Change the date by pressing F2 or using date button
  • In the voucher entry screen you can see ‘To‘ This means the credit aspects of transaction.The credit should be entered here Here Ambuja Cements.
  • Press enter key & enter the credit amount in credit fields.
  • No you are in ‘By’ field, this means the debit of a transaction,Here Sbi A/c No 651.Select the account and enter the amount.
  • Enter narration if required

The completed double entry receipt voucher look like this.

bank-receipt-in-double-entry-mode

We can enter one more bank receipt voucher as in the below example.

  • Check no 546845 received Rs 1000 on account of Commission deposited in Axis bank a/c  # 451.

The journal entry is

 Journal
Date Particulars Ledger Folio( LF ) Debit Amount Credit Amount
1/9/2012 Axis bank a/c # 451 ……..Dr 50000.00
To ; Commision Received 50000
(Cheque received towards commision of axis bank )
  • Axis bank a/c # 451  – Debit – Dr  – debit what comes in
  • Commission received- Credit – Cr – Credit all incomes and gains

Here we are receiving check and the same has been depositing in our axis bank account. See the entry in below image.

receipt-check

If you want to use Cr/Dr instead of To/By Press F12 configuration screen.

Use cr dr instead of to by

The receipt voucher will look like this

Dr cr receipt voucher

Hope you understand the receipt voucher entry in tally. For any question please use comment form below.

Watch the video tutorial on how to enter receipt voucher in tally ERP9

Also Read: Payment voucher in Tally

Cash payment voucher in tally

Comments (30)

Leave a Reply

Your email address will not be published. Required fields are marked *

shares
error: Content is protected !!