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Sales entry,cash sale & credit sale in Tally ERP 9

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Sale is the most important part of every business. Sale entry or sales voucher entry is a part of daily routine.Sale is revenue account in nature hence termed as the main income steam of organisation.In this lesson we will learn how to enter sales transaction in Tally ERP 9. A sale can be classified into two.

Recommend read: How to create a tax invoice in tally erp 9

Cash Sale: This does not require much explanation as its name says everything.Goods are sold on cash is called cash sale.The recording of cash sale is explained below.

Credit sale: Goods or services are sold for Credit,The consideration of sale not received at the time of selling and customer agreed to give the money at a later period.

Quick Guide on how to enter sales voucher in tally

Those are in hurry and just want to know how to do sales voucher in tally ,follow the few steps below. Prefer to read below if you need a detailed study on sales voucher.

  1. Go to gateway of Tally> Accounting Voucher>F8 sales (click on button or use function key F8)
  2. Change the date if needed by pressing F2 or date button.
  3. Click on Acct Invoice button if no stock is involved in the sale, or click on Item Invoice if stock items to be selected.
  4. Enter ref no,Party name,sales ledger,name of item ,Quantity & rate in case you have chosen item invoice.
  5. Enter ref no,party a/c name,particulars ( ledger to be credited) rate and amount in case you have chosen accounts invoice.
  6. Write the narration & and save the voucher.

Types of Sales Invoice In tally

Tally Provides Two types of Sales Entry.

  1. Accounting Invoice: – This Type of Voucher is used for creating Service invoices, sales invoice for Traders who does not want to keep the track of stock. By using this mode we can bill Income heads ( ledger) like, Professional charges, Consultation fees, sales Ledger Etc.For Example, An agency is charging “Agency Charges” from his client. In this case we bill Agency Charges. As far as accounting concept Agency Charge is an income Ledger .

Agency charges

Example 2 for Accounting Invoice: An Electronic goods leader want to bill  Television sale. But he doesn’t want the stock to be maintained with Tally. In Such case we can  bill the customer using his income ledger account “TV Sale” instead of billing TV name as a stock item.

tv sale

Accounts Invoice is available in both Accounts Only, accounts with Inventory modes of Tally ERP 9

2. Item Invoice:-This type of invoice is available in companies enabled Accounts with Inventory mode only. If a company keeping inventory and accounts with Tally software. Then he can bill stock for Example Sony Bravia 15” Tv

Note:

To activate accounts with inventory mode of tally erp 9, go to

Gateway of Tally>Accounting Features

Keep No for the question Maintain accounts only :No 

Save the screen.

item bill

To switch over Accounts Invoice and item invoice click on Accounts Invoice button on the right button panel. Or use Alt+I.

accounts-invoice

Two Types of sales voucher for sales entry

In voucher entry there are two types sales voucher in Tally. Just understand that the importance of this voucher is only in term appearance and Invoice mode is helpful for automatic calculation of Taxes.You can enter Accounts invoice ( professional charges) & Item Invoice ( like mobiles, rice, spare parts)  using both as voucher mode and as invoice mode vouchers.

  1. As voucher:  This mode is used to enter sales transactions in double entry mode. The below image give you the typical sales screen in  as voucher mode.

As voucher mode sales voucher

2As Invoice:   This type of voucher is used to enter sales transactions, and want to issue an invoice/bill to customer. This voucher is useful for automatic calculation of taxes in sales invoice. Below is the typical sales screen as Invoice.

As Invoice Mode sales Voucher

To toggle between these two types of voucher Use short cut Key Ctrl+V,Or click on ,As voucher /As Invoice Button on the right button panel.As Invoice as voucher mode toggler

 

To enter sales transactions in tally there are

  1. Two types of Invoices are there ( Accounts Invoice & Item Invoice)
  2. Two types Voucher are there ( As Voucher & As Invoice )

Credit sale entry in Tally ERP 9

Example:  ABC Ltd sold  10 No Goodyear Duraplus Tyre  ( size : P 155/80R 1379t) for Rs 45000.00 to Ashok Leyland   on 01-07-2016.  ABC Ltd doesn’t want keep the stock item so they want it as Accounting Invoice.

We will enter this Sale transaction in As voucher Mode & As Invoice Mode  for learning purposes.

Let’s journalise this transaction first for understanding purpose as beginner, not required for an expert.

Ashok Leyland A/c ………………………..Dr    45000.00

To, Tyre Sales                                                                             45000.00

Create the following  ledger for sale entry

  1. Ashok Leyland :Under Sundry Debtors
  2. Tyre sales: Under Sales Account

Recommend Read:

To enter this transaction In Accounting Invoice Mode

Go to  Gateway of Tally>>Accounting Voucher>F8 Sales

Press F8 from Keyboard or Click on F8: Sales Button on the right button Panel, now we are in sales voucher, by default tally shows Item Invoice because of that Accounting Invoice is visible on the button panel.

Sales voucher in item Invoice

Click on Accounting Invoice button or Use short cut key on Alt +I.The item invoice will change to accounting invoice.Follow the step to

Now change the date by Pressing F2 

Change the date for sale entry

  • Reference No: You can enter any reference number for the identification purpose ,like Purchase order from customer, Delivery note number or your own reference if any.
  • Party Name: In the Above example the party is Ashok Leyland. Press enter Key,
  • Party details screen will be displayed.

In the screen, there are three option will display.

  1. Dispatch Details
  2. Order Details
  3. Buyer Details

Fill all the party details in supplementary screen as shown in below picture.

Party details, dispatch,order & delivery details

Press Enter to accept supplementary details

  • Particulars: Select the sales account Sale Tyre.
  • Enter Amount Then type narration  Completed credit sale voucher

Press enter to accept the screen. or use CTRL + A

Tips: Creating service sale Invoice

  • If you are entering  a service charges invoice , For example consulting fee , Create an account namely“Consulting fee “ And type Consulting fees instead of Tyre sale  under particulars.
  • Read :How to prepare service invoice using sale voucher

As Voucher mode sale entry

Let’s enter the same transaction in as voucher mode, nothing different everything same as above only the appearance of sales voucher changes.

Click on As voucher button on the right button panel

  • Enter reference number
  • You will see By & To in the entry screen,By means Debit & To means Credit
  • Enter Party name after By
  • Enter Buyer details in supplementary screen
  • Enter sales ledger after To

Credit sale as vocuher mode

Cash sales voucher entry using item invoice

Item invoice is used when a company is maintaining Stock in tally to keep track of stock movement and to get an accurate stock of item for better serving and accurate financial reports.

Example :Abc Ltd sold 1 No Good Year duraplus for cash 40000 on 01-07-2016 company want to keep stock item in tally 

  • Create an item invoice sales voucher
  • Make sales voucher in Voucher mode and Invoice mode
  1. Create Cash ledger ( by default cash account is created)
  2. Create Sale ledger
  3. Create Stock item “Good Year duraplus”

Recommend Read:  How to create stock item

To enter the above transaction as item invoice Press Alt + I or click on Item invoice button on the right hand side.

  • Ref No: If you have any reference number, type it here something like Purchase order number from buyer, phone ref no etc.
  • Party Account Name: In this example party account name is cash ( for credit sale select party name)
  • Party details: as explained earlier enter all details in supplementary screen and save.
  • Sales Ledger:  Select the sales ledger, companies may have more than one sales account for taxation & reporting purposes, here we have created a sales ledger namely  Sale Tyre  Select it.
  • Enter name of item “Good Year duraplus”
  • Enter Quantity 1 No,Rate 40000
  • Enter narration

Item invoice sale entry in tally erp 9

Press Ctrl + A or press Enter Key to save the screen

Sale entry in As voucher mode item invoice.

To enter the same transaction in voucher mode click on As voucher button

  • Select By: Cash
  • Select To: Sale tyre & press enter Inventory allocation screen will appear.
  • Enter name of item “Good Year duraplus”,Quantity 1 No,Rate 40000.00

Inventory allocation screen

  • Hit enter key to accept the inventory allocation screen.
  • Enter narration and save the screen

Item invoice as voucher mode

Summary

  1. Accounting Invoice is used to enter sales voucher for service invoice and  to enter traders who do not wish to keep stock in tally.
  2. Item Invoice is used issue invoice with stock item ,quantity ,rate  details and those who wants to keep stock in tally.
  3. As Invoice & As vouchers are two types vouchers to enter sale transactions.Not much importance is there for this option.

We have created a video for sales entry, sales voucher or sales transactions. Please watch it if you want to get more idea.

Comments (27)

  • could you please Explain what is the dispatch details , what is the need for entering this details?

    Reply
  • Dear Sir,

    Thankyou, very much for giving free learning of Tally, Please send me tally lessons to me. Do

    me favour.

    Reply
  • Hi I wana sales no shortcut keys to without type in ref:

    Reply
  • Dear sir,
    i just want to account my purchase bill and the stock details and the corresponding sales.
    for instance if i have purchased 1000 shirts @ Rs500 each and i have received invoice no.001
    again i have purchased 2000 shirts @ Rs 600 each and i have received invoice no.002 now i have made the sale of 500 shirts @ Rs600 each i want to show that the shirt i have sold are against invoice no.001 how should i account for it in the tally and the method of creating all the necessary accounts. and the method for valuing my stock.

    Reply
  • Dear sir
    why am i not able to give party’s account name in sales ledger when the voucher class is active.
    what shall i do to proceed further. please help me.

    Reply
  • hi,

    how to enter half cash half credit card sales in tally sales voucher?

    eg: Cash 500
    Federal bank 100

    To Sales 600

    Reply
  • Sir, i have a problem. In tally . I don’t understand purchase voucher and receipt note voucher? I feel both voucher entry is like as same.please suggest me sir…

    Reply
    • Receipt note is used to record when material is received from supplier at your godown. Purchase is used to enter Purchase transactions. Tally will pull data from receipt note to purchase voucher for recording purchase transactions.

      Reply
  • Hello sir
    I have a problem in tally during sales entry. our company is software company most of customer is from foreign . How to do sales entry for providing services to ALT Thompson Rate per hour/day $20, days / hours worked 264 Total $ 5266.please also tell is required to create item group ? or also tell if any account creation. please help sir its very urgent. thanks and waiting your reply .

    Reply
    • Hello,
      In practice, professionals issue receipts for services rendered. Tally.ERP 9 allows you to record receipts for services provided, calculate the service tax and print the service bills from the receipt voucher.
      But I guess you want to record this transaction as a sales voucher.

      Activate Multi currency
      Create Dollar as new currency
      Create Ledger, Software Development charges Under Sales Account
      Create Customer Ledger under Sundry Debtors ( currency should be selected USD)
      Now go to Gateway of Tally> Accounting Voucher> F8 sales
      Click on Accounting invoice button provided at the right.
      Enter party name, select software development ledger
      In the amount field prefix $5266
      In narration enter all other details like (Rate per hour/day $20, days / hours worked 264 Total $ 5266)

      Quantity Rate Per Amount
      If you want invoice to be displayed as 264hours $20/ hour $ 5266

      Then you have to create software as a stock item and enter sales voucher as Item Invoice.
      You can contact me for further assistance
      Thank you

      Reply
  • in case of retail shops sometimes customer paid their bill partly by cheque/card swipe (bank) and partly in cash. but while entering bill in tally sales voucher allows either debit to bank or cash account, we would not allowed to debit part amount to bank and remaining amount to cash in one voucher.

    Ex. HDFC Bank Ac DR————————–1000
    Cash Ac DR———————————–1000
    To Sales Ac —————————————————2000

    Please suggest how to enter above sales entry on tally

    Reply
    • Hello Satish Biradar,
      This is how we do for this kind of transactions.

      Create a sale bill in the name of party OR Buyer. a Credit sale entry
      Customer —– Debit
      Sales —-Credit
      Then pass as a receipt entry
      Debit — bank
      Debit — cash
      Credit– party

      There is no option to generate cash sales using bank a/c & cash account in a single voucher

      Reply
  • Dear sir,

    I have 7 cafeteria in UAE. how to maintain these accounts and posting the entries sales entry, how to posting the opening balance in capital expenditure.. please tel clearly

    Thanking you.

    Reply
  • please clear my doubt. My one days sale is 75000/-. in this about 15 credit sales are there. i.e 15 debtors. help me to create this sale entry.

    Reply
    • Hi Aravindan

      Please create 15 ledgers in the name of each debtors. create one cash ledger if already is not there.
      You have to create each sales entry separately.

      To enter this go to Gateway of Tally>Accounting Voucher>F8 Sales
      Select party name as debtor ledger for credit sale
      enter the stock item rate ,qty etc if tax applicable enter two times after stock item entered ,then select tax ledger and save.

      Read this for VAT sales entry

      AND SAVE THE SCREEN.

      FOR CASH ENTRY

      Select cash as party name,rest is same.

      Hope this is clear, you can contact me for further assistance.

      Reply
  • Sir , plz post for cost center and cost category

    Reply
  • Sir,
    how to make receipt entry against bills for the earlier period since the current period company separated from the earlier period company.

    Reply
  • How to Raise service invoice in tally?

    Reply
  • sir ji, I have been facing a new problem in tally ERP 9. Tax calculations are not coming right. When I make sales/purchase entries, output vat 1% or 4% doesn’t calculate it right on the subtotal.

    Suppose if a product is sold at 1% VAT and the MRP is Rs 100. Its 1% should normally come to Rs 1 but tally calculates it as 0.99 only.

    Same with 4% –

    Situation is that if a subtotal comes Rs 27046.08 and tax at 1% should come Rs 270.46, it is coming nearly Rs 386.38..!????

    Could you please give me a hint on how could I address this issue.

    Reply
  • I have created a revised price list in tally erp 9. While creating sales voucher I want this revised price of each item to appear in the sales voucher, which is not happening. Please help.

    Rohini

    Reply
  • Hello
    I want to enter multiple sale in various dates. How should i do it? I have seen that you can dupliacte the last entered voucher, how to do that?

    Reply
  • Hi
    Please let me know if there is any issue if i first entered the sales before opening balance? can u help me step by step how to start entering data in tally erp 9? if possible send it on my email sam_caleja@yahoo.com
    Thanks

    Reply
  • I have created a party account in tally erp9. after that gone to full statement but not see.
    it have party account in on account mode.Please advice any solution

    Reply
  • how to fix tally not responding at saving voucher entry

    Reply

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