Summary of Post
Unlike earlier times, now Tally has introduced more advanced features like Voucher class to minimize the time consumption and errors. Voucher class in Tally ERP9 help you to automate voucher entry to an extent, and it reduces the data entry mistakes in an extreme busy working environment.
In a nutshell, voucher classes are the templates or predefined tables that allow transaction posting without touching a ledger. Voucher classes are available for Contra, Payment, Receipt, Journal, Sales, Credit Note, Purchases, Debit Note, Sales Order, Purchase Order, Delivery Note, Stock Journal and Payroll.
How is VAT class useful in sales voucher?
There some situations where voucher class in Tally ERP9 is useful.
- Automate posting of sales ledger. ( in which sales account transaction is to be credited)
- Automate tax account selection and posting.
- When Tax amount is included in theSales value.
- In order to set automatic round off.
Enable Voucher Class in Tally ERP9
Let’s create a scenario in our company ‘SHISANA TECHNOLOGIES’ for a simple voucher class example.
Shisana technologies Sold 10 Nos Computers to ITC Limited @ 27000 + VAT of 4%.
COMPANY keeps a separate sales 4% ledger to post all 4% sale.
In this example we are going to automate Vat Ledger & sales ledger posting
Creating a Voucher class
To creating a voucher class in Tally ERP9, we have to create or edit an existing voucher type; we already had a guide on creating editing a voucher type in Tally ERP.
Let’s edit existing voucher type ‘sale’ to create a 4% sales class
Gateway of Tally>Accounts Info >Voucher Types>Alter
Select ‘Sales ‘Voucher type.
Continue to press enter key until the cursor reaches ‘Name of class”. Enter the name of the class as you wish. Let’s name it ‘4% sales classes’. Press Enter Key, You will find a new screen like below, in the screen you can find.
Include exclude Groups
If you selected a group here; the ledger under that group will not be available for data entry when using this class. This reduces the chances of wrong selection of ledger. Let’s exclude.
- Bank Accounts.
- Bank OD A/c
- Sundry Creditors
These are usually will not use in sales entry.
If groups selected here, the ledger under that group will be available for data entry in the voucher class. Let’s include.
- Cash In Hand
- Sundry Debtors
Default Accounting Allocations for all items in Invoice
Here accounting allocation for each stock item used in the voucher class may be specified.we have to choose the sales ledger for each item to be credited.
Additional accounting entries
In the additional Accounting entries, Select the vat ledger in order to automate the vat ledger posting and calculation.as shown in the below image.
Save the voucher class and voucher type screen.
Transaction Entry Using Voucher Class
Now let’s enter the sale transaction using voucher class to do that.
Gateway of Tally > Accounting Vouchers >Sales- F8
You will get a new voucher class selection screen
Select 4% Sales class. A VAT ledger already exists in the sales ledger.
Enter sales transaction as usual in the below screen shot.
Now Check Report whether sales transaction has been posted in to right ledger or not.
Checking reports whether postings have been done accurately.
Gateway of Tally >Account Book>Ledger
Ledger, Output VAT @4%, showing a balance of Rs 10800
Ledger,Sales@4%,showing a balance of Rs 270000.00
If postings are correct, we have done Voucher class set up accurately & successfully.
Hope this post is useful for you, if so please don’t hesitate to subscribe our blog and YouTube channel on Tally ERP9 training.