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How to create, view, alter& delete Ledger in tally

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Ledger creation is the preliminary steps to start with Tally ERP 9 just after creating company. Before creating a ledger you should know what is a ledger according to accounting concepts a group of account is called a ledger. Where as an account is a device used to record the effect of transactions on the assets,liabilities and capital of an enterprise.  In accounting concepts a book with many account is called a ledger.

In Tally perspective an account itself is called ledger. In Tally ERP 9 Account = Ledger. As per their help documentation says as “A ledger is the actual account head to identify your transactions and are used in all accounting vouchers. For example, purchase, payments, sales, receipts, and others accounts heads are ledger accounts”.

For reporting purpose a ledger is grouped according to its nature. This will help you to know the summary of a specific types of ledger. For example

Tea expense grouped under Indirect expense.  Purchase expense grouped under purchase account which is a sub group of direct expense. This will help you to understand the total  of Indirect expenses as well as individual ledger total.

Here is the examples of grouping of ledger compared with actual accounting groups.

Ledger Group in Tally ERP 9 Group as per accounitng 
Tea expense Indirect Expense Indirect expense
Purchase A/c Purchase Account Direct expense
ICICI Bank Loan Secured Loan Liabilities
Furniture Fixed Asset Fixed Asset
Customer A Sundry Debtors Debtor
Commission Received Indirect Income Income Indirect

In the above example you can find the purchase account is grouped under a new group called Purchase Account in Tally. But in Reporting ( profit and loss account) this will show as direct expense in Trading Account. Which means the purchase group is the sub group of Direct expense.

Further Reading :

  1. Types of account.
  2. List of ledgers and its group in tally

Predefined Ledgers

Tally create a company with two pre-defined ledger

  1. Cash Account – Grouped under cash-in hand
  2. Profit & Loss Account  -Grouped under Primary

How to create ledger in tally

Go to Gateway of Tally> Accounts info>Ledger>Create

Ledger creation screen will displayed.

ledger creation screen

The options in ledger creation screen will vary in accordance with the features selected in F11 features and F12 Configuration screen.

Let’s fill the required details

Name: Name of the ledger account for example ‘Local conveyance’

Alias: This is an alternative name; you can enter an alternative name or code number for this ledger account. For Example (IE001)

Under: The group in which the ledger accounts comes under. This is selected in accordance with the nature of account, whether it is an income, expense, asset, liability account. Here this Local conveyance comes under “Indirect expense”.

Opening balance: – Enter the opening balance at the time of entering accounts in tally, leave blank if there is no opening balance.

Now save the screen you are successfully created a ledger.

leadger creation screen completed

Tally will not allow you to create multiple accounts in the same name and no need for creating separate account for clients dealing with buy and sell; purchase and sales can enter into same account.

Ledger creation example

Let’s create another ledger of bank loan account.For example ICICI Bank A/c 100005456. This bank loan account can be created as follows.

bank loan ledger creation

View created accounts

Viewing of ledger accounts is, just have an overlook on created ledger information. This is an extra function of Tally ERP 9 Under Ledger option. Nothing to do with this option.But you should know what is this option is.That’s all.

Go to  Gateway of Tally>Account info>Ledger>Display

Select the ledger account to see. Ledger display screen will be in front. You cannot modify anything from this screen. Here is the view of ‘Depreciation Ledger ‘ I have created earlier.

Display Ledger

Edit or alter an account.

There certain situations we need to modify existing ledger created.For example changing of name, Or you might be chosen wrong group in under field. or mis typed address, phone numbers, PAN Numbers etc. In such case you will have to modify existing details.To do modifications /Edit of ledger go to

Gateway of Tally>Accounts info>Ledger>Alter

Ledger alteration screen will appear, press enter key to move forward and Backspace to move backward through the screen.

leadger alteration screen

Make necessary changes and save the screen.

Delete an account

Let’s learn how an account can be deleted. Tally does not permit to delete an account with transactions. That is if you have entered any voucher using the ledger, that ledger cannot be deleted. If you want to delete a ledger with transactions, You need to remove the ledger from those transactions by editing a voucher.

To delete an account go to the following screen

Gateway of Tally>Account info>Ledgers>Alter

Select the account to be deleted. For example we want to delete the ledger’ICICI Bank A/c 100005456′ that we have created in above example.

Now press delete button from bottom bar or Use key board shot cut Alt+D.

Delete button for deleting an account

A confirmation will be asked.

Confirm by pressing enter, or Y button from key board. Hope you got a clear idea about creating ledger, Display ledger, Edit ledger and Delete Ledger in Tally ERP 9. Please do share and like this post if you like it.

 

Comments (45)

  • How can I allow my Tally users to be able to create ledgers but not delete them? I bear the admin password

    Reply
    • Hi eva sorry for the late reply,
      If you have already created user, then go to company info menu>>Security control>>Types of security in the list of security level select the option in which the user exists. for example “Data entry”, press enter, In the security level screen, on the left hand side ( disallow following facility ) set Full Access —- Accounting masters, then on the right hand side ( allow the following facility) Create Accounting masters

      Thanks ,

      Reply
      • SIR I NEED HOW DELETE A LEDGER
        ACTUALLY I KNOW HOW DELETE LADGER BUT AIT+D IN IS NOT WORKING I MEAN LEDGER NOT DELETED

        Reply
      • we are having multi products. the existing customer is planning to purchase some other product in our branch. that customer is having an ledger account. when i am rising the booking receipt it shows duplicate entry. so it is not generating booking receipt.now how i am create an booking receipt on the same account. reply me sir.

        Reply
  • Thanks Saju, this so helpfull.
    Another question I have recently realised I can not post any date say like 17.11.2012 but it accepts 01.11.2012, what should I do? In the date range alt + F2 I clearly indicated from 01.01.2012 to 31.12.2012 and yes its accepts 31.12.2012, what’s this?

    Reply
    • Hello Eva,

      I think you are using educational version of tally, you must purchase a licensed version to get access on all dates.

      Thank you

      Reply
  • Oh I am using a licenced Tally Erp 9 Gold, this has cleared out.?

    Another doubt in my previous knowledge of Tally when I was posting in a bank ledger it automatically wrote on narration part CHQ No. how can I bring that back also configure a way that when I repeat chq number it will give me a note. Is this possible

    Reply
    • I have looked every where and could not find the option to bring back part narration Ch No: In ERP9, and there is no warning message of duplicate cheque number entered in tally narration, but this option is available when you are using bank allocation feature.

      If any body have different openion about eva’s question, please provide

      Reply
  • Sir,
    I am using tally erp 9 licensed version. I have recently realised, my tally accounts financial year is 2012-2013 but tally display, date of last entry 25.9.2021 pls give solution sir.

    Reply
    • Hello Anandhi,

      There could be a transaction entered on the date 25.9.2021, this is possible once you have changed the financial year, go to day book on that date 25.9-2021 and delete that entry

      Reply
  • Thanks Saju, for trying to help me out.

    Why is my Tally system not asking me new ref/ agst ref? while I have configured payments to Pre allocate bills for payment to YES?

    Reply
  • Dear sir,
    I am using tally. Erp 9 Gold .How do we know which user can deleted payment voucher entry if we are not using daily tally audit function pls give me solution sir.

    Reply
  • very helpful to learn

    Reply
  • I want to learn tally erp9 ?
    please guide me.

    Reply
  • how to search deleted & cancel payment voucher in tally i want that voucher that’s why sir

    Reply
  • DEAR SIR,

    I HAVE ONE DOUBT REGARDING TALLY..,HOW CAN WE SEE DETAILED NARRATION IN OUTSTANDING STATEMENT OF SUPPLIERS & CUSTOMERS IN ACCOUNTS ONLY…
    I AM PUTTING THE NARRATION IN NARRATION COLUM BUT IT IS NOT SHOWING IN OUR OUTSTANDING..PLS HELP ME ..

    THANKS & REGARDS
    SANDHYA

    Reply
  • Dear Sir,

    Plz.Request my Questions Ans. How Tally Entery For Year Date ?
    Example That Company Opening date and Closing date Howmany year difference ?

    Reply
  • Sir,

    What is the shortcut to alter a ledger information (say the name is incorrect) while we are in the alteration mode.

    i know the hard way. Escape from the alteration screen and then go to ledger info, alter etc…..

    do you know the shortcut?

    Reply
  • THAKS BHIYA

    Reply
  • Dear Sir,

    Is there any way to check invoice numbers whether duplicate entries are being done or not.

    Regards
    Roli

    Reply
  • Send me pls tally 9 software link sir

    Reply
  • I want to learn tally erp9 ?
    please guide me.

    Reply
  • what is ledger of sandry debtors?

    Reply
  • what is ledger of direct incomes and indirect incomes?

    Reply
  • how to entry of goods return?

    Reply
  • How does the rebate entry?

    Reply
  • I want to read tally and HTML . Please guide me!

    Reply
  • i want know tally pls guid me

    Reply
  • I like this type of method to learn.

    Reply
  • Type your comment here…

    Reply
  • Pls i ve little knowledge about tally. How do u intend to teach me like a learner? How can i enter a petty voucher as a beginner?

    Reply
  • How to create, view, alter& delete Ledger in tally please guide me .

    Reply
  • Please any1 tell me how to put an enter while typing narration in tally?????

    Reply
    • Hi vinu,

      I think you want to break narration in to the next line, as typing in microsoft word.

      Use Ctrl + Enter to move on to next line

      Reply
  • Thanks Saju garu, this so helpfull.

    Reply
  • voucher passed in tally delete how

    Reply
  • in my pc indirect expenses showing openning balance but in alter there is no blance how to correct it

    Reply
  • Hi this is chandra reddy, when i am creating ledger opening balance difference shown in right corner of the screen.That opening balance difference taken as opening balance of the ledger.may i know what is opening balance difference and why it will take automatic opening balance?

    Reply
  • In tally , ledger showing split , when we doing sales invoice its not taking additational detail of party.

    Reply
  • Sir, i have one query and the query is “how can i change the PV no. in tally”. In my system after pv no. 93, it automatically show the pv no. 100. Plz. kindly guide me.

    Reply
  • how to edit the ledger the short cut key

    Reply
  • Very clear cut explanation along with additional information for better understanding..
    Thank you sir

    Reply

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