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How to enter GST sales entry Local,Interstate sale & print GST sale invoice ?

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After Activation of GST  & Tax rate & HSN /SAC setup ;let’s learn GST local sale billing & GST Inter state sale billing. and how to print GST sale invoice or sale bill.

GST rules comprise two types of Invoices.

  1. Tax Invoice :  Tax invoice under GST is an invoice issued by a registered person at the time of removal of goods or in case of movement of goods. or at the time of delivery or making it available to recipient in any other case.( Where there is no movement of goods involved and In case of Service). GST Act also makes it mandatory that any registered person buying goods or services from unregistered person shall issue a payment voucher as well as a tax invoice.
  2. Bill of Supply  : A registered person selling exempted goods  and services( GST rate zero) or availing composition scheme shall issue Bill of Supply.

Learn More About :  Sale Voucher Entry

What is Local sale (intra state) and Interstate sale?

Local sale : Local sale or intra-state sale is where the seller is registered and place of supply of goods are in same state . Local sale attract taxes CGST & SGST . CGST shall be deposited to central government and SGST shall be deposited to state government.

Interstate Sale :  A sale is called interstate when the location of supply and place of delivery is in different states. This types of sale attract tax called IGST. This tax revenue is shared by both state government and Central government.

How to enter Local Sale entry under GST ?

Consider this example ,We can enter this local sale example into tally erp 9 under GST regime.

On 01-01-2018 ; ABC Ltd Sold 100 Pieces of  Wrist Watches @ Rs 1200 ( HSN :9102) GST Rate : 18 %  to Time Center . Both ABC Ltd &  Time centre are in same state.

We can begins with scratch,

At the time of company creation make sure that you have selected the right state

Now we need to activate GST in tally to do this go to

Gateway of Tally > F11 Features > F3 Statutory

Enable Goods & Service tax (GST) :Yes

Set Alter GST Details : Yes , Enter state registration type GSTIN/UIN  etc.

And save the screen.

Learn More aboutHow to activate GST in tally erp 9

You can set GST Rates and HSN/SAC Codes here if required. In this example we can set GST rate at stock item level.

Creation of Ledgers for GST Sales entry

We should create the following ledgers to enter GST sales voucher

  1. Sales Ledger     (Sales Account)
  2. Party Ledger    ( Sundry Debtors)
  3. CGST Ledger    ( Duties & taxes )
  4. SGST Ledger    ( Duties & taxes)

Creating sales ledger for GST sale entry

Lets name it Local sale go to

Gateway of Tally > Accounts Info > Create

Name : Local sale

Under: Sales Accounts

IS GST Applicable : Yes

Set/alter GST Details  : No ,here we are not setting GST Rate and other details ,We can set it at stock item level.

Type of Supply : Goods

The sales ledger creation screen is as shown in the below images.

Press enter & save the screen.

Party ledger sundry debtor ledger creation for GST sale voucher

Name : Time Center

Under : Sundry Debtors

Maintain balance bill by bill : Yes

In mailing details

Enter address

Sundry Debtor creation for gst

Set/alter  GST details : Yes, GST details screen will appear.Enter

Registration Type , GSTIN/UIN and other details

GST details in party ledger creation

Now press enter and save all screens.

More on creating Sundry Debtors & Sundry Creditors Ledger

GST tax ledger creation CGST & SGST

In local sale seller has to collect CGST ( Central Goods & Service Tax ) and SGST (State Goods and Service Tax ). Lets learn How to create these tax ledgers in tally erp 9.

Creating State tax SGST Ledger

Go to Gateway of Tally > Accounts Info > Create

Name : SGST

Under : Duties & Taxes

Type of duty /tax  : GST

Tax type : State Tax

Inventory Values are affected : No

Percentage of calculation : 0 ( here do not enter any tax rate)

Rounding Method :  Select rounding method  & rounding limit. The SGST ledger creation screen looks like this.

State GST Tax ledger creation

Press enter and save.

Creating Central tax CGST Ledger

Create CGST Ledger in the same way as mentioned above, Only change is

Name: CGST

Select tax type as : Central Tax

Below is the screen shot of CGST ledger creation

CGST,Central gst tax ledger creation

Now save the screen by pressing Ctrl + A or enter Key.

Create Stock Item for GST sale entry

We are creating stock item for GST transactions. We are setting tax rate and HSN code at stock item level. If your company is dealing with multiple products with different gst rates and HSN Codes setting GST RATE &HSN /SAC  Codes at stock item level is desirable. If you are dealing a single products with same gst rate and HSN/SAC code,then set GST rate /HSN code at company level.

Read our Advanced study on  : setting GST Rate setting up and HSN /SAC  and Find HSN /SAC 

Create stock item for GST

Go to Gateway of Tally > Inventory Info >Stock Item > Create

Name :Wrist watch

Under :  Primary ( Here You can create a stock group by pressing alt+c leave as it is )

Unit :  You can select stock unit , if not already created press Alt +C shortcut key to create one.

Read How to create unit of measure in tally

The unit creation screen will appear, Create Pieces as unit if you are selling in pieces as described in the below image. Right UQC Code must be selected during stock item creation. This is important while filing GST Return in GST Portal.

Secondary Unit Creation Screen

Enter and accept the screen. the unit will have created. Now you are in Main screen of stock item creation.

GST Applicable : Applicable

Set/alter GST Details : Yes ( This is where we can set GST Rate & HSN /SAC )

GST Details screen will appear. PRESS F12 CONFIGURE & activate  the following options

Allow HSN/SAC details : Yes

Show All GST tax types : Yes

GST details configuration screen in stock item creation

Press enter & accept the screen.

Now enter GST details of stock item.

HSN/SAC : 9102

Calculation type : On Value /On Item rate whichever you want.

Taxability : Taxable

Integrated Tax  : Enter Total GST Rate 18 , Tally will split the state tax and central tax.

GST Details screen

Press enter and save ,you will be back to stock item creation screen.

Type of supply  : Goods

Enter opening balance if any, The final screen look like below.

Stock item creation for gst

Press enter and save the screen.

How to Enter GST Local sale voucher ?

Now we have created all the masters required for entering GST sale voucher. Please note that the GST Voucher and auto calculation of CGST & SGST  will work only from Applicable date entered in the GST activation screen.

Let’s enter this transaction

On 01-01-2018 ; ABC Ltd Sold 100 Pieces of  Wrist Watches @ Rs 1200 ( HSN :9102) GST Rate : 18 %  to Time Center . 

  1. Go to Gateway of Tally > Accounting Voucher > F8 Sales
  2. Select the date by pressing F2 Date button.
  3. Enter Reference Number if Any.
  4. Select Party Name under Party A/c Name. Hit enter Key, Party details screen will appear, enter all the details required for delivery and transportation as shown below.

Party details screen

Press enter and save the screen to come back to sales voucher.

Select Sales ledger as created : ‘Local sale ‘ Press enter , A tax classification details will appear.

Tax classification under gst sales voucher

Press enter and save.

Select items selling : Wrist watch

Enter Quantity, Rate, The amount will be auto calculated, Hit enter Key twice from Amount field after selecting all items.

Select GST Tax ledger CGST & SGST , The tax amount automatically calculated.

GST Local sale voucher

Press Enter Key and accept the

Before saving ,Lets print the GST local sale invoice/bill.

How to print GST sale Invoice/Bill?

GST law makes some fields in Invoice mandatory ,they are , Invoice Number , Date ,Name of customer,Billing Address, Shipping Address, GSTIN of Buyer and seller. Place of supply, HSN Code/SAC Code. Item details, Taxable value, discount if any, Tax Amount.

No of copies of Invoice

Three copies are required for sale of goods Original for Buyer, Duplicate for transporter and triplicate for Seller. In case of supply of service; two copies are required, Original For Service Receiver  and duplicate for Service provider.

How to Print GST invoice ?

Click on Print Button of GST sales voucher or Press Alt+P, (Access the sales voucher in alteration mode if you have already saved the voucher).

The Voucher Printing Dialogue box will appear.

Invoice printing dialogue box

To get more printing options Click F12 Configure button , the printing configuration screen will open in-front of you.

GST Sales Invoice printing configuration

You can see so many  GST related options in the configuration screen, If you Press F12 Configuration once again you will get more options

Advanced Sales Voucher printing Configuration for gst

Activate the GSTIN , HSN/SAC ,Taxable Values,  and other options as required by GST law. Press enter and accept the screen. You will get back to printing dialogue box.

How to print multiple number of copy of GST invoice ?

In the printing dialogue box  Press Alt + C or click on copies

No of copies of Invoice

A new box will appear.

Enter Number of Copies : 3

Type of Copy : Triplicate for Goods ( Only if Transporter copy is required other wise select duplicate)  &  Duplicate for Service Invoice.

Number Of invoice copy

Press enter and save the box, you will again return back to Print dialogue box ,Now press enter ,The invoice will have printed.

GST Printed Invoice

How to Enter GST inter state sale voucher ?

Now let’s do an interstate sale entry with an example.

On 01-01-2018 ABC Ltd  ( Kerala) Sold 1000 Kg Aluminium wire  ( HSN-7605 – GST Rate 18 %) @ Rs  150 /KG  to  Sree Murugan  Metal ( Tamil Nadu ).

To do this entry you have to create the following Ledgers & Stock items.

  1. Sales Ledger     (Sales Account)
  2. Sree Murugan Metals Ledger    ( Sundry Debtors) Location should be Tamil
  3. IGST Ledger    ( Duties & taxes ) Integrated tax ledger. Here is the screen shot of all three ledgers required.

Sale Ledger creation for interstate sale

Sale Ledger For Interstate sale

Party ledger creation for GST interstate sale

While creating party ledger, you should enter the right state in the Mailing details. and enter the Party GSTIN in GST details.

PARTY LEDGER CREATION FOR IGST SALE

Creating Integrated Tax ( IGST) Ledger?

For interstate sale Integrated tax IGST is applicable which will be shared among state and central government. Let’s see how to create integrated sale ledger.

Name: IGST

Under : Duties & Taxes

Type of duty/tax : GST

Tax type : Integrated Tax

IGST Ledger creation

Hit enter key & save the screen.

Create Stock item & Unit

Here is the unit creation screen shot

Unit creation kilogram

Stock Item creation for IGST Sale

Gateway of Tally > Inventory Info> Stock Item > Create

Name : Aluminium Wire

Units : KG

GST Applicable : Applicable

Set/alter GST Details : Yes — GST Details screen will appear.

GST details

Save the screen, you will be back to stock item creation

Stock Item creation screen

How to enter Interstate sale voucher ?

All masters are ready now, let’s enter this interstate sale transaction into tally. to do this

Go to Gateway of Tally> Accounting Vouchers > F8 Sales 

Enter the following details

Ref Number if any

Party A/c Name : Murugan Metals ,press enter key enter despatch details ,order details and buyer details in supplementary screen.

Sales Ledger :  Interstate Sale (Select the sales ledger created for interstate sale ) Press enter ,the tax classification screen will appear.

tax classification for interstate sale

Select Interstate Sale Taxable

Name of Item : Aluminium Wire, enter quantity rate

In the next line select IGST ledger, the tax will be calculated automatically.

Interstate sale voucher

Press enter & save the screen.

Now we have covered Local sale & Interstate sale.

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