In tally erp 9, To account the transactions of a business, we create a company and start entering vouchers in it.As you know a financial year ends in 12 months.In Indian system we follows April to march system. Some tally users continues the accounting process in same company.In such cases you need to select the financial year every time. otherwise tally shows in accurate balance sheet and profit and loss account mix up with all Financial year.

Why not follow a separate company for each Financial Year

You can Create a separate company for each Financial year. As we did in manual accounting, maintaining separate books of accounts for every financial year is beneficial more than maintaining a single company. But the difficulty is creating all masters like, ledgers, groups, stock items and transferring of balances to the ledgers is time consuming. So what is the shortcut. In tally erp 9, to overcome this situation, there is an option called splitting of company.

Benefits of splitting company

  1. You need not create all masters again and again, splitting will transfer all masters to the new company.
  2. The final balance from the balance sheet will also transferred and displayed as opening balance.
  3. Splitting will provides

Prerequisites for splitting company data

● Splitting may cause damage of your accounting data, so that A backup of the data of the latest must be kept.

● There should not be any  unadjusted forex gains/losses ,if pending shall be accounted.

● No purchase/sales bills are due. Check the Profit & Loss A/c and inventory statements (purchase/sales bills pending). You have to account them in the respective party accounts or in the bills pending account.

Verify company data before splitting ?

Tally erp 9 has developed a utility to identify the possible errors while splitting the data, this tool will tell you the following errors may occurs and possible solutions.

Incorrect units for items,cost center does not belongs to category,no accounting allocation for voucher entries,voucher total do not match etc,cost break up total does not match. etc, Lets, how to verify data

Go to Gateway of Tally>F3 :Cmp info >Split Company Data>Verify company data.

Company data verification screen

Select the company for verification , Hit Enter key. and accept the selecting by pressing Yes.

Tally will check for all possible errors and display message of errors found 

If there is no error found

no error found during data verification

If there are errors, list all the errors as shown below.

possible error display during company splitting

You have to rectify all the errors by hitting enter key on the displayed errors.

How to split company?

After verification of data, you are  ready for company splitting. to get a company split,you have to follow the below steps.

  1. Go to Gateway of Tally F3 : Cmp Info . > Split Company Data Select Company .
  2. Select the required company from the List of Companies .
  3. Enter the required date in the Split from field.

The Split Company Data screen appears as shown below:

The screen will automatically recommend a split from date based on the data entry done in the company. 

Split company data screen

Let’s understand the fields in the split company data screen,

Split From: Split from date is the date from which the new company  will start. If you want to change the split from date, you can change it, It is the beginning of new financial year.

First Company: Split company will create a copy of existing company,So the first company is the copy of existing company.

Second Company: Second company means the newly company created with all existing ledgers and masters with required opening balance .there will not be any voucher entry in this company.

4. Press Enter to split the company data.

split confirmation

Click on Yes to proceed and split company data, tally will begin splitting instantly

splitting process

After completion of process, You will find three companies in the same name as original.

splitting effect

In the picture i have marked 1,2,3,4 let’s check what are those.

  1. The new company is loaded automatically
  2. This is the original company we used for splitting.
  3. This is the copy of original company added the financial year in the name.
  4. This is the new company for which we want to start use for the new period, here also tally have marked the financial year along with name.


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A day book is a record of all transactions like, sales, purchase,payment,receipt  in a day of an organisation or business concern. This is similar to journal book in manual accounting. In tally erp 9, it is a report in which all entries posted.This report does not have any balances. You will get the summary of one day activities by looking at this report.

How to view Day Book in tally

To View day book of tally Go to

Gateway of Tally > Display >Day book

To Quickly Access the day book use these Hot Key  D > D

Here is a typical  format.

Day book

This is a condensed format  report.

View Detailed Day book of tally

To view detailed day book you can click F1: Detailed button on the right hand side of the screen.or USE SHORTCUT KEY  Alt+F1 .

Day book detailed

How to change the date of day book in tally erp 9?

To change the date and view the day book of different date you can use the date button or use shortcut key F2.

Change date of daybook

Type the desired date,and hit enter key.

To view Previous day and Next day book use +  and – key from your keyboard,That is

Previous Date Day book Shortcut Key is

Next Date Day book shortcut key is +

View day book for a particular period in tally

To view day book for a particular period you can use Period button, or shortcut Key Alt+F2 For example, If you want to view  the  report of October 2018. enter starting date and end date of the month in From & To date column provided as shown below,then Hit enter Key.

Change period of day book

View a particular types of voucher in day book

You can view a particular types of vouchers in the day book of tally erp 9, for example if you want to view sales entries only in a day , you have an option in the button panel called Change Voucher or use shortcut key F4.

The list of all voucher type will be displayed, this includes the voucher type created by you.

list of voucher types in the day book

Here we are selecting GST sale BB voucher type created by us.Let’s see the result.

only sales vouchers filter in day book

Selection of entries and operation like cancel, delete

You can select multiple entries to delete and cancel in tally erp 9

  • To select a line, place the cursor and press space bar.
  • To select another line again place the cursor on the next line and press space bar.
  • To select all lines, Hold Ctrl key and press space bar.

select entries in tally daybook

  • To delete multiple entries: Press Alt +D ,Tally will ask a confirmation and delete.
  • To cancel selected entries :Press Al+ X or click on cancel button on the bottom.
  • To duplicate an entry, place the cursor on a line and use shortcut key Alt+ 2 or use Duplicate button.
  • To insert a voucher in between lines,place the cursor on a line and Hit Alt+ I the voucher will be inserted on the line above the placed line.
  • To Alter a voucher ,Hit enter key from the line, the voucher will opened in the alteration mode.
  • To add a new voucher, Alt+ A from the day book. the new voucher entry screen will be opened.
  • To remove a line from the day book Use alt +r, this will not delete the entry, this will hide the entry.
  • To restore removed line one after another use Alt +U ,To restore all removed lines at a time use shortcut key Ctrl+U.

Configure Day book for more option.

To Get additional options for more powerful report, you can configure day book by pressing F12 configure button.

day book configuration screen

In the configuration screen, you will find the following option.

  1. Format : Whether want to view condensed or detailed report.
  2. Show narrations: This invoke narration entered in the voucher to the report.
  3. Show bill wise details : If you activated bill wise details, the tally erp 9 will display bill-wise details in the day book report.
  4. Show cost center details also: This will display cost center details if any activated and entered.
  5. Show inventory details : This will show the stock items details.
  6. Show additional description of stock item : This will display additional details entered in the stock item creation screen.
  7. Show Bank details also : This will display the bank name, type of transactions,instrument number and other details entered during voucher entry.
  8. Select Vouchers to show :  There are three options in this, All vouchers, Accounting entries only,Inventory entries only.
  9. Appearance of stock item name: There are various style of stock item name mixed with Alias,description,Part No, choose the style you want to display in the day book.
  10. Appearance of Names: There are four styles available,select the one applicable to you.
  11. Sorting method: Several sorting methods available, select the one for you.

Here is a typical configured day book.

Typical configured day book

Filtered report ,View day book that satisfies specific conditions.

You can use Range filter to view day book in a specified way. This will help you to display day book in the given conditions. Let’s check it with an example.

Example : You want to view all payment vouchers greater than 5000 in October .To get this,

  • Click on Range button at the right bottom of day book or use shortcut key Alt+ F 12
  • Voucher  having Voucher type  with Name: equal to Payment.

range information

In the next line, select End of list, then hit enter, in the next line, the conditions will show again select and  Voucher having Ledger Amount greater than 5000

End of list

Range filter screen with conditions

Hit enter key, you will get all payment vouchers greater than 5000, here is the result.

Day book greater than 5000

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Recently Tally ERP 9 has introduced a new feature called “Marked Voucher“.This is a tool for consultant or auditors to make changes in the books of their client and share the modified  or newly added vouchers to the client to merge with their original data they are working with at any point of time. It doesn’t matter that the client is continuously entering data with original copy of their data.

Marked Vouchers are useful when

  1. You found some of the entries are missed out to pass after sharing your data for filing return or filing income tax. You can enter those vouchers and share the marked voucher export xml to your consultant or chartered accountant.
  2. If you are a tax consultant or a CA, and modified your clients data, the update these changes in the clients book, they have to manually identify the changes and implement those changes in their books also. They cannot restore the data returned by you as they have made so many entries as a party of daily business activities. In such cases you can implement those changes with marked voucher xml without affecting new entries made by your client.
  3. In Chartered accountant’s office many are working for the same clients data in different computers, they all can export marked vouchers and implement those changes in a single computer.
  4. As a business owner you may have made some changes in the data of your company outside the office and your accountant also might have made changes in the original data of your office. In that case you can communicate with modified vouchers with your accountant.
  5. If you runs business in multiple locations as branches. The branches can share the newly created vouchers and modified voucher to the head office on daily basis to get a consolidated account of whole business as a part of centralized accounting.

How to activate Mark changed voucher feature in tally

To activate this option go to

F11 Features >F1 Accounting feature

Mark Changed Voucher :Yes

Mark changed vouchers activation

Now tally start keep the track of modified vouchers and newly added vouchers.

Marked Voucher Example in tally erp 9

on 02-04-2018  Techno Solutions have the following entries in their tally erp 9 daybook.


They have backed up the data and send to their Auditor for Income tax filing purpose. After sending the data auditor made the following changes in the books on data 02-04-2018.

  • Sales Invoice L-001 Modified ,and the new value of Invoice is 10620
  • Added a bank payment voucher of Lubi Industries  of Rs 34600

After Passing the entry, the auditor want their clients book is also synched with newly modified data.

Marked Voucher Register

You can view the newly modified and entered voucher in the marked voucher register. To view this go to

Display>Exception Reports> Marked Vouchers

Hot Key: D>X>V

Marked Voucher register

Delete Marked vouchers

You can delete marked vouchers by clicking on the button Clear All Marking. or use shortcut key Ctrl+R

Export Marked vouchers

You can export the marked voucher  by clicking on export button or use shortcut Alt + E, You will get the following screen.

Export Marked vouchers

  • Language: Default ( All languages)
  • Format:XML (Data interchange for Marked Vouchers)
  • Export Location: Provide the path in which the file is exported.
  • Show dependent masters also: Yes, only if you modified related masters.
  • Output file name :By default,the file name will displayed with GSTIN,You can modify this with file extension .xml.
  • Open exported file: If you wish to open the file ,provide Yes, else No.

After successful export, you can send it to your client by email. Best way is compress the files with a zip application like winzip or winrar  and attach with your email service.

Import the marked vouchers in the server or main location.

To import the marked vouchers in the original client’s machine follow the import procedure described below.

Open your company in tally erp 9, MAKE SURE THAT OPTION MARKED VOUCHER IS SET TO NO.

Save the xml file in your computer sent by the auditor.

Now go to Gateway of Tally>Import of data> Vouchers

Hotkey: O>V

The import voucher option will have popped up

Name of file to be exported : Enter the location of file with xml extension in the text field.

Import of marked vouchers

Immediately hitting enter key, tally will start importing vouchers .

While analyzing the day book of 02-04-2018, you will find the modified and newly entered vouchers are in the day book.

Modified vouchers are implemented

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Reversing journal is defined as those vouchers reversing automatically after a specified date.Reversing journal are created on a date and the affect of the voucher will remains till that date. These are vouchers that will not directly affect ledgers or financial report of the company, you can view the affect of these entries only if you included the entry in the report. This is very useful tool if you need to create interim reports like monthly ,quarterly or half yearly report to include an expected expense or income or an expense that has not been paid till the date of interim report, you can include those expense /incomes using reversing journal and create an accurate profit. Let’s see how to use reversing journal in tally erp 9.

Example of reversing journal usage

ABC Ltd has the following Profit & Loss account in 31-12-2018

Profit and loss account

They want to create an interim profit and loss account on 31-03-2018, There are many things to added to get a complete report. For example December month salary may not have issued to staff, telephone expense for the month may not have entered  etc. In such cases you can include those expense on temporary basis through reversing journal just for the purpose of preparing interim report.

In the above example ,we want to add a depreciation amount of  INR 10000 to get a complete report of profit and loss account. Let’s create a reversing journal for this.

Activation of reversing journal

To get activated reversing journal go to

F11 Features > Use Reversing Journals and optional voucher : Yes ( Under main heading budgets and scenario Management)

Voucher entry of reversing journal

The reversing journal voucher can be entered as follows.

Go to Accounting Voucher > F10 Reversing journal

  • In our example ,The entry to included in the report of 31-12-2018 is

Depreciation ……….Dr                    10000

To Furniture                                                        10000

reversing journal entry example.

  1. Choose the date of entry, here on 31-12-2018
  2. By; Depreciation, amount 10000
  3. To Furniture amount 10000
  4. Applicable up to 31-12-2018, this is the date up to the expense is applicable in the report.
  5. Enter narration if any & save the voucher.

Reversing journal voucher entry in tally.tally erp 9

Create Scenario for including reversing voucher in the report

To include the expense entered through reversing voucher, you should create a scenario.To create a scenario, go to

  • Accounting Info>Scenarios>Create
  • Name: You can create a name , here I am creating Accruals.
  • Include Actual s: Yes by default.
  • Under Include  select reversing journal as shown in the below image.
  • Under exclude select nothing  and save.

create scenario for reversing journal

View desired report after considering reversing journal entry

Now let’s see the report after considering the expense entered through reversing journal voucher.

You cannot view the profit loss account with entered depreciation if you access profit and loss account from Gateway of Tally.For example if you view the profit and loss account on 31-12-2018 you will find the same profit and loss account as shown in the example above, the loss will be the same  274690. Then how to view the reversing journal included report?

  1. To see this in profit and loss account of tally erp 9,
  2. Gateway of Tally > Profit & Loss account, The period should be up to 31-03-2018
  3. Now click on new column or use shortcut key Alt+C
  4. In the column details  fill up the following
  • From ( blank for beginning) : 01-04-2018 , The beginning date of profit & loss account.
  • To ( blank for end) : 31-12-2018 here you should select 31-12-2018, the Applicable Up to date in the  journal you entered.
  • You can select currency of report if you use multi currency
  • Type of Value to show: Accruals, the scenario created above
  • Show variance :No

column details

Save the column details. The profit and loss account will display in columns , of Actuals and Accrual scenario created and selected in report as shown below.

Profit and loss account after including reversing journal

In the accrual report, you can see the profit has again come down after charging expense of depreciation.And the actual report before charging the depreciation is also displayed in another column.

In the column details if you chosen a date after 31-12-2018, the reversing journal shall not be included in the report. both column shows the same report.

Reversing journal Register.

In tally ,there is a register for reversing journal,This will record all the vouchers entered through this voucher type. These vouchers will not affect your books of account, not included in any of the report of tally unless you use scenario for reporting.To view the reversing journal register go to

Display>Exception Report>REversing Journals

You can view month-wise breakup in the report, drilling down will end up the viewing of voucher in alteration mode.

Reversing journal register

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Every business make payment  VIA cheque , or online bank payments. Writing on the cheque with favoring name ,date and amount is a conventional way.  Today we will learn How to configure cheque printing in Tally erp 9.

Scenario : Harbour Co Ltd ,Opened a Bank account at Indian Overseas Bank, A/c No # 245701460325400 ,Bank Issued a cheque Book  OF 100 Leaves bearing No Starting From 452051  to 452100.  On 01-10-2018  ,Company wants issue a Cheque 452051 to Friends Kannur of Rs 150000,  Prepare a printed cheque.

Configuring cheque printing in tally erp 9

Go to F11 Features> F1 Accounting Features>

  • Activate the option Enable cheque printing. Under head banking features and save the screen.
  • Now create a new bank ledger or you can alter existing bank ledger.
  • In the bank creation/alteration screen,  Enable Set cheque book  option.
  • In the upcoming screen enter the From number & to number of cheques in our example 452051 to 452100, Number of cheque leaves, Enter a cheque book name, this can be any name that you can easily identify in case of multiple banks and cheque books you manage.
  • Next option is cheque printing configuration.Type Yes and  hit enter, the printing configuration screen will appear.
  • You should have a centimeter scale, to take the dimension of cheque. Here you will be asked for  cheques width, height, The distance from left and right each field to be printed.
  • Now save the screen.
  • Enter the party payment with cheque details in Bank allocation screen. Press F12 configure When you are at bank allocation screen.

How to Cheque Printing In tally ?

To print the cheque right from the voucher entry screen ,The cheque printing screen will be displayed immediately after saving the voucher. You can click Yes  to print the cheque.

If you want to print already saved voucher, go to

Gateway of Tally>Banking>Cheque Printing

List of bank’s ledger will display, open your bank in which payments are entered for cheque printing.

The list of cheque printing pending vouchers will appear.If you want to print multiple cheques, select all that are to be printed by pressing space bar.

Click on print button, The cheques will be printed one after another.

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GST has introduced composition scheme beneficial for small businesses. This is a scheme where a registered person pays only a fixed lower rate of tax on total turnover of business. But the business has to fulfill the following conditions to opt in to the scheme.

  1. Turn over of a Fy shall be less than 1 crore. In case of Hmachal pradesh and North eastern states the limit is 75 lakhs.
  2. Input tax credit cannot be availed.
  3. Business cannot make interstate sale.
  4. Exempt supply dealer cannot opt for composition.
  5. Those who selling through online e-commerce platform like flipkart, amazon, cannot avail composition.
  6. If a composition dealer purchases supplies attracting reverse charge ,shall pay tax at normal rate.

Invoice of a composition dealer is called bill of supply

Composition dealer cannot raise Tax Invoice, Instead he must create a Bill of supply. He is not authorized to collect tax from customers, instead he has to pay the tax from his own pocket. Gst rules mandates the words “composition taxable person, not eligible to collect tax on supplies” at the top of the bill of supply.

GST rate for composition scheme

Serial Number Category of Registered Person Rate of Tax
1 Manufacturers of goods (other than those specifically notified by govt. such as ice-cream, Pan masala, Tobacco products) 1% of the turnover
2 Restaurant Services 5% of the turnover
3 Traders 1% of the turnover
4 In case of:-Transaction under reverse charge

-Purchase from unregistered dealer

-Import of service

Normal Rates of Taxes

Composition accounting in tally erp 9

Based on the above factors, composition accounting is different from a gst regular dealer accounting. From Tally erp 9 version 6.4  created a separate segment for managing composition dealer accounting. Here we are discussing all the ledgers and transactions under GST.

Enable composition dealer in tally

Go to

F11 features > F3 Statutory

  • Enable Goods & service tax
  • Respond Yes to Set/alter GST details.

In GST details screen

  • Registration type = Composition
  • Enter company GSTIN
  • Tax rate applicable to you, refer above tax rate table.
  • Enable tax rate for purchase : Yes

Purchase Voucher entry for composition Dealer

A composition dealer can purchase from any type of dealer, he can make the following purchases.

  • Can purchase from an Interstate registered dealer.
  • Can purchase from an Local Registered dealer.
  • Can purchase from a local Un registered dealer.
  • Can purchase from a local composition dealer.

Let’s check how all these four entries are entered in tally.

Masters/ledger creation for composition dealer in tally erp 9

Let’s first create GST tax ledgers. This is slight different than creating tax ledgers for a regular dealer. Let’s get started. To create ledger as you know go to

Accounts Info> Ledger > create

CGST ledger creation

  • Name: CGST
  • Under : Indirect expense
  • Type of Ledger : Central tax
  • Appropriate  tax values in purchase invoice : No

SGST ledger creation

  • Name: SGST
  • Under : Indirect expense
  • Type of Ledger : State tax
  • Appropriate  tax values in purchase invoice : No

IGST ledger creation

  • Name: IGST
  • Under : Indirect expense
  • Type of Ledger : Integrated tax
  • Appropriate  tax values in purchase invoice : No

Purchase ledger creation

  • Name: Purchase A/c
  • Under : Purchase a/c
  • Inventory values are affected : Yes

Supplier Ledger creation interstate Registered dealer

  • Name :  Haryana Traders ( Interstate RD)
  • Under: Sundry Creditors
  • State : Haryana
  • Registration type: Regular
  • GSTIN: 06AADCB2230M1ZX
  • Set/alter gst details : No

Create local composition dealer supplier ledger

  • Name :  Delhi Traders ( Local composition)
  • Under: Sundry Creditors
  • State : Delhi
  • Registration type: Composition
  • GSTIN: 07AADCB2230M1ZV
  • Set/alter gst details : No

Create local registered dealer ledger for composition

  • Name :  Delhi Mart ( Local Registered dealer)
  • Under: Sundry Creditors
  • State : Delhi
  • Registration type: Regular
  • GSTIN: 07ABDCB2230M1ZV
  • Set/alter gst details : No

Create local dealer unregistered  supplier ledger

  • Name :  Delhi Store ( Local  Un Registered dealer)
  • Under: Sundry Creditors
  • State : Delhi
  • Registration type: Unregistered.

Stock item creation for composition dealer

Inventory info> Stock item>Create

  • Name: Chair Bamboo
  • Under : Choose Primary or any stock group created here.
  • Units: Pcs
  • GST Applicable : Applicable
  • Set/alter GST details: Yes

In the details screen

You can see the gst tax rate entry form here, because you have chosen “enable tax rate for purchase” while activating gst at F11 feature>statutory and taxation>set alter gst details.

Enter the GST rates and hsn code of commodity.

Type of supply : Goods

Pass purchase voucher entries for composition dealer?

Let’s take the following Purchase transactions examples,

How to enter purchase from a registered interstate supplier?

Composition dealer purchased 100 No bamboo chair from Haryana Dealer an interstate registered dealer @ 3199 + 18 % GST.

A registered interstate dealer issue bills with IGST. The purchase bill received from the Haryana Traders includes IGST. The enter this purchase invoice go to,

Accounting Voucher > F9 Purchase

See the below images of Purchase entry

composition dealer purchase from interstate dealer

Composition dealer Purchase from a composition dealer accounting entry

Composition dealer purchased 10 No bamboo chair from Delhi Traders ( Local composition dealer )  @ 3800.

As you  know a composition dealer cannot issue a tax invoice instead he is issuing Bill of supply . In bill of supply he cannot charge any kind of gst taxes. So the entry will be as follows.

Purchase from a composition dealer

Composition dealer’s  Purchase from local registered dealer.

Composition dealer Purchased from Delhi Mart ( Local Registered Dealer)  5 pcs of bamboo chair  @ 3650  + CGST – 9% +SGST- 9%.

Local registered dealer issue invoice with CGST & SGST.Let’s see how to enter purchase invoice from local registered dealer.

purchase from local registered dealer

Composition dealer’s  Purchase from local unregistered dealer.

Composition dealer purchased bamboo chair from Delhi store (Local unregistered dealer) 3 pieces @ 3800 .

An un registered dealer issue invoices without tax.  let’s see how a  dealer enter purchase invoice from unregistered dealer.

purchase from unregistered dealer

Sales voucher entry for composition dealer in tally erp 9

No interstate sale can be made by a composition dealer, He can make sale to a local registered dealer and a local composition dealers only. Let’s enter these transactions into tally.

Master creation for  sale entry

The following masters /ledgers required for sale entry.

Create local composition customer

Go to ledger creation screen.

  • Name :Delhi customer ( Local composition ) Use your customer name For eg: Samrat Traders, I used this name only for quick understanding and identification.
  • Under : Sundry Debtors
  • State : Delhi ( same state of your company registered)
  • Registration type : Composition
  • GSTIN : GSTIN of your customer ( 07AAACB5343E1Z2)

Create local registered customer

  • Name :Delhi Regitered customer 
  • Under : Sundry Debtors
  • State : Delhi ( same state of your company registered)
  • Registration type : Regular
  • GSTIN : GSTIN of your customer  ( eg : 07AAGCB5343E1Z3)

Pass sales voucher entry for composition

While passing sales voucher entry, you are not allowed to charge any type of taxes in the invoices, also you cannot avail input tax credit. Hence when selling a product you have to calculate the total expense of purchase  including tax+ margin. Let’s see how to sell the product

We are selling the products purchased from Interstate dealer :

Total cost including IGST for 10 bamboo chair      37748.20

Addition exp incurred                                                          3000.00

Total cost                                                                                 40748.20

Cost / pc  40748.2/10                                                           4075.00

Add Margin                                                                                  925.00

Selling price                                                                               5000.00

Sale to a local composition dealer

Sold 5 No bamboo chair to Delhi customer ( local comp dealer) @ 5000 / pcs

In the sale invoice just need to enter items and amount only.

sales to composition dealer

Sale to a registered dealer

Sale to a registered dealer is also similar to a composition dealer. no tax can be entered

Sold  3 No bamboo chair to Delhi registered customer @ 4900/ pcs , the entry will be look like,

sale to a registered customer

Print Bill of supply

To print bill of supply, Just press ALT+ P from the sales voucher entered. You will find Bill of supply instead of TAX Invoice as heading.

Bill of supply

Balance sheet & P& L A/c affect

You can view the affect of entries in the balance sheet and profit and loss account.

In balance sheet you will find the balances of Sundry creditors from whom we purchased goods and the balance of sundry debtors to whom we sold .

In profit and loss, you will find the taxes are accounted as indirect expense as per our setting

profit and loss affect of composition dealer transaction

If you want the indirect expense to be added to purchase expense , do the following

When creating cgst, sgst, igst ledger there is an option

Appropriate tax values in purchase invoice : Yes

Alter all purchase vouchers you entered  and simply save again or rewrite the company.

Now in profit & loss account ,you will find the tax values are added to the purchase as direct expense.

tax values are added to purchase

GSTR- 4 The quarterly return of a composition dealer

A composition dealer is required to furnish only one quarterly return, called GSTR- 4.  Tally provides you a GSTR-4 Report at

Display>Statutory Report>GST>GSTR-4

We have created a separate post on how to file GSTR-4 return using tally erp 9. Hope you enjoyed learning this lesson.

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Business don’t keep cash in their premises, they deposit every day collection to the bank or banks. For depositing cash and cheque each and every bank has its own printed deposit slips. But in tally also there is a cash deposit slip and a cheque deposit slip that can be submitted to the bank for collection. Many banks are not accepting a printed slip in customer own format. If  any bank allow this, you have an option in tally.

How to print cash deposit slip?

All the fields in a bank deposit slips are available for print in tally cash deposit slip. First you should have some cash deposit entries in tally.

For example ABC Ltd deposited 55424 Inr  to state bank of India , You can enter this transaction through contra voucher.

The bank allocation should be as follows,  transaction type must be cash as shown in the figure below.

Cash Deposit transaction type

Immediately after hitting enter key,you will get a denomination entry form.

cash deposit denominations

cash deposit entry voucher

How to print cash deposit slip ?

To print cash deposit slip go to

Gateway of tally> Banking > Deposit slip>Cash Deposit slip

The banks list will display ,In our example there is only one bank in the list.

banks list

Select your bank, state bank of India here.

The list of cash deposits entry will be displayed.

List of cash deposit entry

Click on the line of entry you want to print cash deposit slip

Then click on select  button at the bottom right or use shortcut key Space bar , after selection the line will have changed to a dark blue color.

selected entry for cash deposit slip printing

Now click on Print button or use Alt +P

Printing cash deposit slip configuration screen will displayed

You can allow printing company’s telephone. mobile number, PAN  by enabling the option by typing Yes.

cash deposit slip printing configuration

Save, the screen, you will get a cash deposit slip preview

Cash deposit slip preview

Hit enter to print or click on Yes.

You will get two copies of cash deposit slip.

Banker’s copy & Customer’s Copy.

cash deposit slip

How to print cheque deposit slip?

Cheque deposit slip is similar to printing cash deposit slip. Whenever you receive a payment from customer or some other parties in the form of  cheque or demand draft we will deposit the same into bank account. Banks provides their own printed deposit slip or pay in slip which needs to be filled manually.  Tally gives you an options for printing cheque deposit slips write from cheque deposit entry.We will explain this with an example.


ABC Ltd received a cheque of Indusind Bank bearing cheque no 125460 dtd 2-6-2018  for Rs 150000. The same shall be entered into the system and need a cheque deposit slip for deposit.

Open your receipt voucher by pressing F6 from Accounting voucher screen.

Enter bank receipt entry of Rs 150000, the bank allocation screen should contain, the cheque number, instrument date, instrument number, payee bank etc.

Gateway of Tally>Banking>Deposit slip>Cheque Deposit slip

Select the deposited bank from the list.

Select the entry by pressing space bar from the list of entries.

Click print button or use Alt + P from list.

The printing configuration will appear, make changes for printing received from, company phone, mobile PAN etc.

This will print two copy, banker copy and customer copy as shown in the below image.

cheque printing slips

Hope this helps you in printing both cash deposit slip and cheque deposit slip.

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