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Let’s create a ledger in tally erp 9. In tally when you create a company the software itself create two ledgers called Cash-in- hand and Profit & Loss account. They are called default ledgers. You can create ledgers in two methods. Single Ledger and multiple ledger method. In single mode you can create one account at a time.But all options related to the ledgers are available in single mode. Where as in multiple mode you can create unlimited ledgers in a single screen.but no related options are available. GST options are available in a ledger creation screen only when you activate gst in tally. Ledgers are placed under various group provided by tally. So that classification becomes easy. Apart from default groups ,a user can create sub groups.
IN THIS CHAPTER YOU WILL LEARN THE FOLLOWING ABOUT LEDGERS
How to create ledgers in tally?
Here we are discussing single mode
Go to Gateway of tally>Accounts Info>Ledger> create.
The shortcut key is A->L->C
This is the single ledger creation screen with GST options.
You have to input name , under. Under means the group or accounting classification in which the ledger falls under. Here is a list of ledgers and under group for your easy ref.
Create a Ledger for Stationery expense. Stationery is an Indirect expense, hence the group is Indirect expense.
Name: Printing & Stationery
alias: this is an alternative name or nick name . You can use both name for selection.
Under :Indirect Expense.
Inventory values are affected? No
If you set this yes. When you use this ledger in any voucher, tally will ask you to allocated inventory or stock item. This can be used for keeping stationery item stock only if required.
Type of ledger : There are two options available in latest versions. Discount & Invoice rounding Select not applicable unless you are creating a discount & round off account.
GST options available in this form if you have activated GST in tally. These options are required for sales , gst tax ,Some expenses like transportation,packing , customers & suppliers ledgers.
Here is the screen short of printing & stationery ledger creation.
Hit enter key to create and save.
How to view the ledger?
Now that you have created an account, now let’s see how to view the created ledger master.
Accounts info> Ledgers >Display
Alsit of ledgers will open, select the one you want to view and hit enter.
Here you cannot make any changes.You can just see what has created by you.
How to alter a ledger ?
You can edit a ledger in the following way.
A List of ledgers will display, select the one you want to modify.
Select the ledger you want to edit.make changes hit enter keys to save.
How to delete a ledger?
You can delete a ledger in the following way.
the same list will display again.select the ledger to be deleted.
In the bottom of the screen you will see a button ‘Delete‘. click on that or use
The shortcut key to delete a ledger is Alt+D
Tally will ask you a confirmation ,Click on Yes or hit Y from your keyboard.
unable to delete ledger ?
If you are unable to delete a ledger or the delete button is not active or shortcut keys will not give you any result. This means you have already used this ledger in voucher entry. Tally ledger entry examples are ,Payment voucher, receipt voucher, contra vouchers etc.You should remove all entries in that ledger.You can edit that voucher and change the ledger.Then try to delete. otherwise you cannot delete any ledger.