You May have understood the group concept in Tally.What is a group & How groups are created?.In this guide we will try to understand the option Group behaves like a Sub ledger in tally erp 9. Many Tally users are confused about whether activate this option or not. When activating Group behaves like sub ledger you will not see the ledger wise break-up of that particular group. You can view only the summary of that group as sub ledger.Below explanation will give you more clarity on the subject.
Lets make change existing Sundry Debtors Group to activate this option Group Behaves like sub ledger.
Go to Account Info>>Group>>Alter
Select Sundry Debtors
Answer Yes to the Question “Group behaves like a Sub ledger”
What will Group behaves like a Sub-Ledger will do in reporting?
View Report by disabling option : First we are Disabling the option ( Set No to group behaves like sub ledger). and viewing a trail balance. You will all ledgers with its balances grouped under Sundry Debtors.
Click on F1 : Detailed Button or use shot cut Key Alt + F1
Now you are in detailed report of Trail balance.
The Image will speak to you rather than explaining.
View Report by Enabling option: If Set Yes, The report will show only the Summary and it behaves like a sub ledger. Even if you are viewing report in detail. You cannot see the ledger and its balance grouped under Sundry Debtors.
I am sure this cleared your confusion regarding option Group Behaves like a sub ledger in Advance Group creation screen.