What is Day book in tally erp 9 ? How to use day book ?

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A day book is a record of all transactions like, sales, purchase,payment,receipt  in a day of an organisation or business concern. This is similar to journal book in manual accounting. In tally erp 9, it is a report in which all entries posted.This report does not have any balances. You will get the summary of one day activities by looking at this report.

How to view Day Book in tally

To View day book of tally Go to

Gateway of Tally > Display >Day book

To Quickly Access the day book use these Hot Key  D > D

Here is a typical  format.

Day book

This is a condensed format  report.

View Detailed Day book of tally

To view detailed day book you can click F1: Detailed button on the right hand side of the screen.or USE SHORTCUT KEY  Alt+F1 .

Day book detailed

How to change the date of day book in tally erp 9?

To change the date and view the day book of different date you can use the date button or use shortcut key F2.

Change date of daybook

Type the desired date,and hit enter key.

To view Previous day and Next day book use +  and – key from your keyboard,That is

Previous Date Day book Shortcut Key is

Next Date Day book shortcut key is +

View day book for a particular period in tally

To view day book for a particular period you can use Period button, or shortcut Key Alt+F2 For example, If you want to view  the  report of October 2018. enter starting date and end date of the month in From & To date column provided as shown below,then Hit enter Key.

Change period of day book

View a particular types of voucher in day book

You can view a particular types of vouchers in the day book of tally erp 9, for example if you want to view sales entries only in a day , you have an option in the button panel called Change Voucher or use shortcut key F4.

The list of all voucher type will be displayed, this includes the voucher type created by you.

list of voucher types in the day book

Here we are selecting GST sale BB voucher type created by us.Let’s see the result.

only sales vouchers filter in day book

Selection of entries and operation like cancel, delete

You can select multiple entries to delete and cancel in tally erp 9

  • To select a line, place the cursor and press space bar.
  • To select another line again place the cursor on the next line and press space bar.
  • To select all lines, Hold Ctrl key and press space bar.

select entries in tally daybook

  • To delete multiple entries: Press Alt +D ,Tally will ask a confirmation and delete.
  • To cancel selected entries :Press Al+ X or click on cancel button on the bottom.
  • To duplicate an entry, place the cursor on a line and use shortcut key Alt+ 2 or use Duplicate button.
  • To insert a voucher in between lines,place the cursor on a line and Hit Alt+ I the voucher will be inserted on the line above the placed line.
  • To Alter a voucher ,Hit enter key from the line, the voucher will opened in the alteration mode.
  • To add a new voucher, Alt+ A from the day book. the new voucher entry screen will be opened.
  • To remove a line from the day book Use alt +r, this will not delete the entry, this will hide the entry.
  • To restore removed line one after another use Alt +U ,To restore all removed lines at a time use shortcut key Ctrl+U.

Configure Day book for more option.

To Get additional options for more powerful report, you can configure day book by pressing F12 configure button.

day book configuration screen

In the configuration screen, you will find the following option.

  1. Format : Whether want to view condensed or detailed report.
  2. Show narrations: This invoke narration entered in the voucher to the report.
  3. Show bill wise details : If you activated bill wise details, the tally erp 9 will display bill-wise details in the day book report.
  4. Show cost center details also: This will display cost center details if any activated and entered.
  5. Show inventory details : This will show the stock items details.
  6. Show additional description of stock item : This will display additional details entered in the stock item creation screen.
  7. Show Bank details also : This will display the bank name, type of transactions,instrument number and other details entered during voucher entry.
  8. Select Vouchers to show :  There are three options in this, All vouchers, Accounting entries only,Inventory entries only.
  9. Appearance of stock item name: There are various style of stock item name mixed with Alias,description,Part No, choose the style you want to display in the day book.
  10. Appearance of Names: There are four styles available,select the one applicable to you.
  11. Sorting method: Several sorting methods available, select the one for you.

Here is a typical configured day book.

Typical configured day book

Filtered report ,View day book that satisfies specific conditions.

You can use Range filter to view day book in a specified way. This will help you to display day book in the given conditions. Let’s check it with an example.

Example : You want to view all payment vouchers greater than 5000 in October .To get this,

  • Click on Range button at the right bottom of day book or use shortcut key Alt+ F 12
  • Voucher  having Voucher type  with Name: equal to Payment.

range information

In the next line, select End of list, then hit enter, in the next line, the conditions will show again select and  Voucher having Ledger Amount greater than 5000

End of list

Range filter screen with conditions

Hit enter key, you will get all payment vouchers greater than 5000, here is the result.

Day book greater than 5000

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