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List of shortcut keys in tally erp 9

Keyboard shortcut is a set of one or more key that helps to activate a function without the use of mouse .short cuts invoke a command in tally software as an alternatives to mouse clicks  or contentious use of Enter Key. In tally erp 9 there are shortcuts for almost all functions. This means that you can use tally software without touching mouse, which will help you in faster data entry, easy navigation, easy report viewing, easy printing, export import of data etc.

Identify Tally shortcuts yourself

In tally erp 9, shortcuts are organized in such a way that even a newbie user can easily find out  by a glance on the screen. Here are the few tips.

Tally has three types of shortcuts, just have a look at the below image.

types of tally shortcuts

  1. The shortcut with a single underline
  2. The shortcut with double underline
  3. shortcut with no underline

Download Tally shortcut keys in excel and pdf.

  • With single line means ALT is the additional key used with the key displayed. For example ALT + F1 is the shortcut of Inventory voucher.
  • With double line means CTRL is the additional key used with the key displayed in the screen. Example  CTRL + F2 is the shortcut key for Order voucher.
  • With no line means only the displayed key is the shortcut key of that function for example F2 is the key for date

Hot Key in tally

These are the most useful shortcut keys in tally for menu navigation. In menu you might have noticed some of the letters are in bold face with red color. If you press that red letter, tally will take you to that menu.  If you press

D > O > G  from the gateway of tally, you will reach GST report menu.

Voucher Shortcut Keys

These are shortcuts related to accessing voucher type for entering transactions. This include payment voucher , receipt voucher, purchase,sales voucher. There are buttons available for each and every accounting ,inventory voucher types. But tally gives you the most user friendly way to access a voucher.

Shortcut Key What is the function Where to find
F1 To open Accounting VoucherMenu , Gateway of Tally>Inventory Voucher At the Inventory,Payroll, order voucher creation or alteration screen.
Alt+F1 To open Inventory vouchers entry Menu ,Gateway of Tally> Inventory Voucher Menu ,,
Ctrl+F1 To open Payroll VoucherMenu, Gateway Of Tally > Payroll Voucher ,,
Ctrl+F2 To open order voucherGateway of Tally > Order Voucher ,,
ACCOUNTING VOUCHER SHORTCUT KEYS
Ctrl + F10 To open Memorandum voucher At Accounting / Inventory Voucher creation and alteration screen
CTRL+F9 To open Debit Note voucher ,,
CTRL+F8 To open Credit Note voucher ,,
F10 To open Reversing Journal voucher ,,
F9 To open the Purchase voucher ,,
F8 To open the sales voucher ,,
F7 To open  Journal voucher ,,
F6 To open Receipt voucher ,,
F5 To enter Payment voucher ,,
F4 Open Contra voucher Entry ,,
ORDER VOUCHER SHORTCUTS
ALT + F4 To open the Purchase Order VoucherType At Accounting / Inventory/Payroll Voucher creation and alteration screens
ALT + F5 To open the Sales Order Voucher ,,
ALT + J To open Job Work out order ,,
ALT + W To open Job Work in order ,,
INVENTORY VOUCHER SHORT CUTS
CTRL + W You can open the new voucher type Material In These shortcuts are available when you are creating or editing Accounting vouchers, inventory vouchers , payroll vouchers, order vouchers
ALT +F6 You can access Rejection Outvoucher ,,
CTRL + F6 To access Rejection in voucher ,,
ALT + F7 This will open Stock journal voucher ,,
ALT + F8 To open the Delivery Note Voucher Type ,,
ALT + F9 To open the Receipt Note Voucher Type ,,
ALT + F10 To open the Physical Stock Voucher Type ,,

 

Shortcut Key for Voucher entry

The below mentioned shortcuts are very important for a data entry operator of tally, This will help you in speed up voucher entry. These includes duplicating an entry  insert a voucher in between lines of a report, creating ledgers, stock item ,units, groups during voucher entry, basic operation like canceling and deleting of vouchers. etc

Shortcut Key Usage of key Available at
ESC To remove what you typed into a field All data entry or typing field
ALT + D To delete a master All the reports screen which can be viewed in columnar format
ALT+C To go to calculator from any amount field in any voucher entry screen At all voucher entry screens in the Amount field
ALT + X To cancel a voucher in Day Book/List of Vouchers At all voucher screens
CTRL + A To accept a form – wherever you use this key combination, that screen or report gets accepted as it is. This is a quick save option. ,,
CTRL + V To toggle between invoice and voucher mode At creation of Sales/Purchase Voucher screen
ALT+ V From Invoice screen to bring Stock Journal screen At Invoice screen > Quantity Field > Press Alt + V to select the Stock Journal.
ALT + I To insert a voucher At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.
ALT + A To Add a voucher just after the cursor placed in a list of vouchers At List of Vouchers – Like in day book, ledgers, sales registers to adds a voucher after the one where you positioned the cursor and used this key combination.
ALT + I Toggle between the item & accounting invoice At purchase and sale voucher entry screen
ALT + 2 Shortcut to duplicate a voucher At sales ledger, day book, ledgers, place the cursor on the entry and press this shortcut key to duplicate the voucher.
ALT + D To delete a voucher At Single Voucher and Master alteration screens. Masters can be deleted subject to conditions, like no entry has been posted with that masters.
CTRL + L To mark a Voucher as Optional At the creation and alteration of Vouchers
CTRL + ENTER To alter a master while making an entry or viewing a report At voucher entry and alteration screens
ALT+C To create a master at a voucher entry screen At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen. Like ledger, stock unit,stock item, category,groups etc.
Alt + S To view Stock Query report At all Voucher Creation and Alteration screens where inventory is applicable except Contra, Reversing Journal, Memorandum and Physical Stock  Voucher

Company specific Shortcut keys

The company specific key board shortcuts are generally applicable to companies basic operation like opening & shutting     period changing,  rewriting of company data etc. these keys are very helpful for a faster data entry in tally.

Keyboard Shortcut Function of keys How & where to use
F3 To change existing company while you work with tally This shortcut key active only if you loaded multiple companies, available in almost all screens
F3 To select Company Statutory & Taxation features, where you can activate TDS, GST TCS and other statutory features At F11: Features screen
F2 To select company inventory features At the F11: Features screen
F2 To change the current date At almost all screens in TALLY.ERP 9
F12 To get configuration screen of particular screen Almost all screens in tally, this shortcut key is screen specific, help you to get additional options of the screen.
F11 Features Screen, To access Accounts, Inventory, Statutory & taxation ,TSS and addon features. This is available for almost all screens.
F1 To select the accounting features At the F11 Features screen.
F1 Selection of company already created At all masters menu screen, In reports and voucher entry screens this tally shortcut key is not available
CTRL + Q To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it. At almost all screens in TALLY.ERP 9.
CTRL + K To Login as Remote Tally.NET User ,,
CTRL + H To access Support Centre. Wherein you can directly post your queries on the functional and technical aspects of Tally.ERP9, Shoper and Tally.Developer. ,,
CTRL + Alt + R Rewrite data for a Company From Gateway of Tally screen
CTRL + ALT + F12 Advanced Table Configuration At Gateway of Tally
CTRL + ALT + B To check the Tally erp 9 versions built details displayed at calculator At all the menu screens
ALT + O To upload the report at your website At all reports screens of tally
ALT + K To select the Keyboard Configuration At almost all screens
ALT + H To access context sensitive help At all screens
ALT + G To change the Language at Configuration screen At almost all screens in TALLY.ERP 9
ALT + F3 To select the company info menu To create/alter/shut a Company Almost all menus
ALT + F2 To change the period At almost all screens in TALLY.ERP 9
ALT + F1 You can close the company using this shortcut key Almost all menus screens of tally

Shortcut Keys for Tally Reports

These are report specific shortcut keys, These keys enhance the way you view and print the report of tally erp 9. You can view detailed as well as condensed reports, View in columnar mode, removing a line or lines in the report , to view a line with all details of data entered etc. These are very useful keys.

Shortcut Keys Function of the short cut Where you can find
SHIFT+ENTER To explode a line into its details all reports , in a group, stock group, cost category, godowns, stock category – displays sub-groups and ledgers,stock items,cost centers,secondary godowns,secondary stock categories In a voucher – displays its entries and narration In a stock item- displays its godowns and batch details In the Voucher Register screen – displays the next level details In Trial Balance – displays the next level details
ALT+N To view the report in automatic columns
ALT+M To Email the report At all reports screens
ALT + P To print the report ,,
ALT+E To export the report in ASCII, Excel, HTML OR XML format ,,
ALT+F1 To view detailed report ,,
ALT + F12 To filter the information based on monetary value ,,
SPACE To select the line to delete/hide ,,
CTRL + SPACE To select all the line at one instance to delete/hide ,,
CTRL + ALT+ A To select all the line at one instance to delete/hide ,,
ALT+F5 To view monthly and quarterly report ,,
ALT+C Adds a new column to the report At balance sheet
ALT + D To delete a column in any columnar report at columnar report
Alt + Enter To view the Voucher display At Day Book and almost all Voucher Reports
ALT + F8 To view the Columnar report At Ledger Voucher screen
CTRL + S Allows you to alter Stock Item master At Stock Voucher Report and Godown Voucher Report
AT+F7 To accept all the Audit lists At Tally Audit Listing screen
SHIFT + ENTER Collapse next level details At Voucher Register screen and Trial Balance report
ALT + S To bring back a line you removed using ALT + R In all reports
ALT + U To retrieve the last line which is deleted using Alt + R ,,
ENTER To get a report with further details of an item in a report ,,
Alt+F1 Toggle between detailed or condensed report ,,

 

Tally master related shortcut keys

These are related to master creation alteration, like ledgersgroups  cost centers, go downs

Shortcut keys Function Available at
CTRL + C Cost center creation screen at voucher type ,group, ledger ,cost centers, cost categories, budget,scenarios creation alteration screen
CTRL +O To access employee group creation screen ,,
CTRL + E To access pay head creation screen ,,
CTRL + P To access Employees creation screen ,,
CTRL + T To access attendance / production type creation screen ,,
CTRL + B To select the Budget At Groups/Ledgers/Cost Centers/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + B To select the Cost Centre creation screen. At Groups/Ledgers/Cost Center/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen & At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen
CTRL + G To select the Group creation screen At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
Ctrl + Alt + I To import statutory masters At all menu screens
CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info)  creation/alteration screen
CTRL + V To select the Voucher Types At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
ESC To indicate you do not want to accept a voucher or master At master creation screen, and voucher entry screen

Narration Related shortcut keys

There are few shortcut keys which will help you in typing narrations. This will save your time.

Shortcut keys Functions Where you can find
ALT + R To repeat the narration in different voucher type At all Vouchers
CTRL + R To repeat narration in the same voucher type At creation/alteration of voucher screen
CTRL + ENTER To get a line break in the narration field, if you want to start from the second line after few words, hit this key At narration field of tally
ALT + CTRL+ C To copy narration in tally any existing narration field
ALT + CTRL+ V To paste any texts copied from narration field or any other windows text editor at narration filed or text field like terms and conditions of tally

 

Printing & Navigation related Shortcut keys in tally

Here are some of the shortcut keys related to printing & navigation. Navigation is most important as far as a user is considered, he can move through tally with ease. Printing related shortcut keys helps you in printing invoices reports, vouchers quickly.

Shortcut keys Function Available at
NAVIGATION SHORTCUT KEYS
ESC To come out of a screen In all menus and reports
ENTER To accept a voucher or master At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)
ENTER To accept anything you type into a field. You have to use this key at most areas in TALLY.ERP 9
PgDn Display next voucher during voucher entry/alter At voucher entry and alteration screens
PgUp Display previous voucher during voucher entry/alter At voucher entry and alteration screens
PRINTING SHORTCUTS
ALT + N To select auto column for printing At printing configuration screen after you click on print button or ALT+ P of a report, voucher etc
ALT + S To select printer for printing ,,
ALT + C To select the number of copies to be printed ,,
ALT +F To select the format of printing ,,
ALT + R Toggle between printing on plain paper and pre- printed material ,,
CTRL + G To select the page range for printing ,,
ALT + T Titling of a report ,,
ALT + I Toggle between No preview and with preview ,,
ALT + L Printing languages ,,
Alt + Z To zoom in to the print preview to 100% screen At all print preview screens that appear on pressing Alt+P with the option I: With Preview enabled
+ To zoom in to the print preview At all print preview screens that appear after pressing Alt+Z
To zoom out of the print preview ,,
CTRL + Scroll wheel (Mouse Wheel) To zoom in to the print preview ,,
SHIFT + Scroll wheel (Mouse Wheel) To scroll horizontally – left to right or right to left ,,
SHIFT + Right or Left arrow To scroll horizontally – left to right or right to left ,,

 

GST Related shortcut keys

Tally is fully compatible with latest GST Compliance. Here there are few shortcuts for managing gst with tally.

GST Shortcut keys Functions Available at
Alt + J To get statutory adjustment voucher In journal voucher, In all GSTR Reports
Alt + S To get statutory payment voucher In payment voucher
CTRL + O To open GST portal In all GSTR Report
CTRL + E To export return In all GSTR Report
CTRL+ A To view accepted as is In all GSTR Report
ALT + I To update e way bill info In export for e way bill report
ALT + L To load file of exported json In GSTR -2 Report
CTRL+ R To access e-way bill report in export for e way bill report
ALT + C To toggle between invoice wise report and consolidated report In gst e-way bill report
CTRL+ E To export consolidated e-way bill , you must select a line in e way bill report to activate this option ,,
CTRL+ U To update consolidated e way bill details, you must select a line in e-way bill report to activate this option ,,
CTRL+ G To view pending for export eway bills ,,
CTRL+ W To manage or edit eway bills details on placing cursor on the line and use this shortcut ,,
ALT + S To set the bank payment challan details In challan reconciliation report
F5 To toggle between gst tax rate wise and group wise stock item In GST Rate setup screen
ALT + S To set gst rate to stock item ,,
CTRL + C To clear the GST rate ,,
CTRL+ G Move to a group ,,

Shortcut keys for Payroll in tally

For managing payroll in tally erp 9 there are numerous shortcut keys are available. You can see the following keys for accessing payroll vouchers, attendance, viewing reports etc.

Payroll Shortcut keys What does this key do Available at
CTRL+ F5 To access attendance voucher at accounting, inventory, order voucher screen creation and alteration screens
ALT + A Attendance auto fill button when you are in attendance voucher
ALT + A To access Payroll auto fill screen when you are in payroll voucher
CTRL + O To access employee group creation in most of the payroll master creation screens
CTRL + E To access pay head creation screen ,,
CTRL + P To access employee creation screen ,,
CTRL + T To access attendance /production type creation screen ,,
CTRL + U To access unit creation screen ,,
CTRL + F7 To filter employees in the reports In payroll statement, Multi pay slip, email id’s ,pay sheet report, employee profile report
F4 To select employee in pay slip
F5 To toggle between employee wise and category wise report in multi payslip
F5 To view quarterly & monthly report in payroll register
CTRL+ F4 To access payroll voucher at accounting, inventory, order voucher screen creation and alteration screens
CTRL+ E To access the payroll masters for pay head ,employee creations At Groups/Ledgers/Cost Center/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

 

Also read: Most useful keyboard short-cut in tally erp 9Tally ERP 9 short-cut keys Navigation keys

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