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Automatic round off in tally ERP9

Automatic rounding is very useful feature in tally, automatic rounding off will helps to speed up sales and purchase transactions. apart from these two vouchers auto rounding can be used in voucher types like Credit note, Debit note, Delivery note, Receipt note etc.

How to treat round off in tally?

Rounding off is the adjusting of smaller fraction of amount (for eg: paisa) in to it’s nearest bigger value (for eg: Rupees).The rounding could be upward rounding, downward rounding or normal rounding.

Examples of rounding:

Rs 10.55 rounded off to Rs 11 (upward rounding)

Rs 10.55 rounded off to Rs 10 (downward rounding)

In accounting we can treat the rounding as income or expense. If round off ledger shows a debit balance it is an expense to the business, if it shows a credit balance it can be treated as income. Finally used in profit and loss account for profit calculation at the end of the financial year.

Hence create a round off ledger under indirect income or indirect expense is the normal procedure of treatment of round off in tally.

Let’s start auto rounding off

Automatic round off in sales voucher

At first we should create a ledger namely Round off under indirect expense or indirect income.

Creating voucher class

The second step is to create a voucher class; Voucher class has several uses in tally accounting. The usage of voucher class will discuss later on coming lessons.

To create voucher class

Go to

Gateway of Tally>>Accounts info>>Voucher Types>>Alter

Select sales voucher and press enter, in the voucher type alteration screen, continue to press enter until you reach “Name of class” type a voucher class name there. Let’s type name “Retail”

Press Enter you will get a new screen, called “class screen”, in the class screen press enter and under

Default accounting allocations for each item invoice

Ledger name:  select any sales ledger here Sale

Percentage: 100%

Under Additional accounting entries

Ledger Name:  Round off (select the ledger we have created at the beginning)

Type of calculation: Select “As total amount rounding”. There are several rounding calculations available as seen in the below image, like As Flat rate, as additional exercise, as surcharge, as user defined value, based on quantity, on current subtotal, on item rate, on Total sales etc.

Rounding method:  Three rounding method available, Normal, Downward and upward. Let’s select “Normal rounding”

Rounding Limit: You can set a limit for rounding, the maximum limit to which an amount is to be rounded. This may be up to Rs 1, Rs 10, or Rs50 Etc. The setting is depends on the decision of management. Set the limit Rs 1 here.

Remove if zero: Yes

The final screen will look like this

Press enter and save the screen, then save the voucher type alteration screen also.

Now enter a sales transaction

Crocodile T shirt XL sold for Rs 699.99

Go to

Gateway of Tally>>Accounting Vouchers>> Sales

Press F8 or click on sales button to have the sales voucher screen.

Tally will ask to select the voucher class to be used for the entry with voucher class list. See image below

Select newly created voucher class “Retail”.

You can see a round off ledger already exist in sales voucher, see the image.

Put the entry of the transaction Crocodile T shirt XL sold for Rs 699.99

Immediately after entering, Quantity, rate, the round off amount will have calculated automatically According to the method chose. see the below image

Hope the post will useful, for any clarification please use our comment section.

Comments (9)

  • Thank you for giving round off. We face another problem in round off that means we could not apply the VAT OUTPUT in sales also purchase. please give me the solution for this problem.

    Reply
  • PLEASE GIVE THE SOLUTION.

    Reply
  • Thanks for the info. I was bugging so hard to round off values. Although I can follow and use it, isn’t there any simple method where this option can be selected by just one click that’s allowed in tally?

    Reply
  • In round off voucher( sales or purchase ) creation the vat ledger not highlighted .

    Reply
  • Dear sir,
    i am facing the same problem. Can not apply vat in the class created earlier.
    Please help me .

    Reply
  • i am also facing the same problem.cannot aplly in the class created earlier .if you have the solution plz help me

    Reply
  • sir i can’t use automatic vat 0.5% in sale . so you have any solution please help me.

    Reply
  • sir i can’t use automatic vat 0.5% in sale leadger like round-off leadger . so you have any solution please help me. as for example :

    Products name

    vat 0.5%

    Round off

    please tutor it soon.

    Reply

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